Essential to Efficient Management Essay - 1375 Words

Essential to Efficient Management (Essay Sample) Content: Delegation to the Lowest Possible Level Is Often Quoted As Essential to Efficient ManagementNamesInstitution AffiliationA delegation is the transfer of the authority and the responsibility of performing a contractual duty to another party. Delegating responsibilities gives way for the other party to assume tasks while you assume other important responsibilities. Delegation transfers obligation only while rights remain. The party that receives the commission is referred as the delegatee while the party that makes the commission is regarded as the delegator. The delegation process trains and prepares the delegatees for higher managerial functions. The process allows for the personal development of both the delegatee and the delegator. This research paper discusses how effective delegation of responsibility can be achieved in an engineering organization.Contrary to what many people believe, delegation is not just about telling others what to do. Delegators should know th at there are different levels of delegation based on the delegatee and the nature of the task being delegated. A delegation is not just an action but a process that needs informed decision making and critical thinking. Just as different leaders assume different leadership styles and one style does not fit all, there are numerous approaches and levels of delegation. However, the key goal of the procedures should be to achieve effective delegation. Young engineers in different organization have found the following steps very crucial in making effective delegation (Irvin, 2001). First is to identify the responsibilities that need the commission. There are certain managerial tasks that require the managers to perform themselves, in such a case delegation would be inappropriate. Managers should delegate more so as to develop their staff to more competencies. The second stage is deciding on whom to delegate the identified tasks. The considerations to factor in while choosing the latter in clude; the team's or individual's current skills, workload, work experiences, and off course the work style. Effective delegation requires that we understand our people first. Additionally, seek to know if the tasks delegated allows for growth and development of skills of the delegatee.Having identified the tasks and the team of delegatees, the next step is assessing the level of skills and training needs to be met. First, the delegatee should have adequate knowledge of what is expected of them and possess an authority to effect the expectations. Set clear timelines, goals, and objectives. This step is crucial as it limits risks of micro-management. The fifth step is ensuring an adequate and constant provision of resources and information. Effective delegation can only occur if the delegatee has full access and control of the information they need. Denying access to some valuable, pertinent information is detrimental. Ensuring access to all the necessary knowledge, whether the deleg atees are just volunteers or staff, is crucial to effective delegation.Lastly, the organization should have open, ongoing, and transparent communication. The team should continually assess the progress of the delegatee and give them feedback. The delegatees should know how far they are from their predefined goals, timelines, and objectives. If the organization notices any issues, it should explain them to the people and make them feel confident enough to provide solutions, and preve...